Let’s start by looking at project management training through the lens of the project lifecycle and the project process that we need to follow. To help you understand the process, look at the framework of the 8-step project process.
Step 1: What do you want?
A project manager must strike a balance between the overall objective and the daily responsibilities of each individual working on the project. They make sure that workers can finish everything that needs to be done in the allotted time. It’s about creating a project definition. So, the first role of a project manager is to work with stakeholders, sponsors, suppliers, users, and everyone who is involved in the project. To define the goal of the project, its objectives, and the scope of what you are going to do and also what you are not going to be doing.
Step 2: Does it stack up?
Before beginning to work on a project, a project manager is likely to get a brief or a general description of it. It may not be comprehensive in terms of who will be engaged, what they are accountable for, or why it must be completed by a given date, but it is the project manager’s responsibility to prepare and understand how to communicate with the team.
This is about creating a business case or a project proposal or an investment appraisal. The role of a project manager here is to look critically at the benefits and the costs of the project and to weigh them up against one another and get it on the document. It must be performed in a way that is fully accountable and matches the procedures, processes and standards of the organization. The manager must understand a fair amount about financial evaluation methodologies. It is also important to note that in some organizations, project managers are responsible to compile a business case, a proposal that is a piece of advocacy that makes the case for the project that the company is proposing. However, in other organizations, the responsibility is to evaluate your project against a number of suitable tips. The decision-makers can weigh up various alternatives and decide objective and a business case document.
Step-3: Who cares?
This is all about stakeholder engagement. The role here is to create a stakeholder engagement management process and plan. It is to spearhead engagement with stakeholders. Making sure that the project team as a whole and the individuals who work with stakeholders work in a respectful manner. This also involves creating communications, plans and following those plans.
Project managers are individuals in charge of supervising, facilitating, monitoring and executing a project. Stakeholder management is a monumental constituent of the project management process. The study shows the factors that affect stakeholder management and the role of the project manager leads a successful project. Stakeholders are an important input in any project therefore, the project manager should build communal relationships among different groups of people to complete the project.
Step-4: How will we get what we want?
This is all about planning. The first part of the project management training is to learn how to plan the project. Get a grip on the timescales, the resources, and the tasks. A project manager must make sure that he has got a robust comprehensive project plan.
The second thing that goes along is to start thinking about consistency in plans. Think about evaluating, selecting, and implementing the tools that you need to support. Not only the planning process but also monitoring the plan and reporting. Finally, the other part of a project manager’s role is to think about quality. What are the right quality standards and how to adhere to quality standards and how to report that properly through the governance procedures of the project?
Define definite milestones for essential due dates and products to ensure you deliver work on schedule. Identify the deliverables and specify the chain of activities that must be carried out in order to achieve each one. All stakeholders should be able to easily access and understand your project plan so they will not bother you for small modifications.
Step-5:Who will help?
This is about managing and leading the team. The role here starts with identifying the role of team members. The roles that they will need to fulfill and the best people who are available to fulfill them. The next responsibility is about allocating tasks, providing guidance, and support, and coaching team members to thrive. This role is about project leadership, coordination, and facilitating team meetings.
Step-6: What if it goes wrong?
This is about risk management. The Project manager must identify risks to understand and quantify their implications to start appropriate strategies and plans accordingly. Risk management is the practice of identifying, evaluating, and preventing or mitigating risks to a project. Project managers are responsible for overseeing the risk management process throughout a given project.
Step 7: How is it going?
This is the delivery part of your project responsibility. It’s about monitoring and controlling what’s going on. To manage the day-to-day running of your project is to oversee what team members are doing and to evaluate the quality, and effectiveness of work and the deliverables produced must meet the standards, comply with the timelines and the budget constraints. Budget management is one of the core responsibilities. Good project reporting is partly about communication but also caters to accountability, transparency, governance, and finally, thinking about project governance. You need to attend project board meetings and meet frequently with the sponsors and other senior stakeholders.
Step-8: How did it go?
This is about closing the project down in a structured and orderly way. Project Management Trainings guides how to follow the project closure checklist. Make sure everything has been done to get your project properly closed. The second responsibility here is to make sure to learn the lessons. Reviews are great for organizations. They often produce good and worthy documentation.
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